Microsoft Exchange Backup

Managed Backup features MS Exchange backups with the log truncation. An initial backup is always a full backup, and subsequent backups are incremental block-level backups.

MS Exchange backup consists of two parts: an EDB database and log files. On every MS Exchange backup plan run, an EDB database is backed up in compliance with the block-level backup mechanism.

Features:

It takes two steps to restore MS Exchange:

  • download MS Exchange database and log files from a backup storage
  • replace current MS Exchange files with the restored ones.

For MS Exchange 2010/2013/2016/2019, Managed Backup features an item-level restore (i.e. emails, or calendars).

Supported for:

  • MS Exchange 2010/2013/2016/2019

License: MS Exchange, MS SQL Server + MS Exchange, Ultimate (Check out Backup Agent Editions)

This chapter covers the following topics:

Create MS Exchange Backup Plan

  1. Open the Management Console.
  2. In the RMM menu, select the Remote Management item.
  3. In the computer list, find the computer you want the MS Exchange plan to be created, then click the Settings icon.
  4. Select Show Plans.
  5. In the side panel, click +.
  6. In the drop-down menu, select Exchange.
  7. Once you are finished with the plan settings, click Save.

Plan Name

To expand the Plan Name section, click the Plan Name bar.

Specify the backup plan name.

  • To keep your backup plan configuration in storage, select the Save backup plan configuration to the backup storage check box

To collapse the Plan Name settings, click the Plan Name bar again.

Cloud Storage

To expand the Cloud Storage section, click the Cloud Storage bar.

  • Select backup type:
    • To use a local or cloud backup storage, select the Local or Cloud Backup option
    • To use a hybrid backup, select the Hybrid Backup option
  • In the storage list, select storage accounts to be used in the backup plan.

To collapse the Cloud Storage settings, click the Cloud Storage bar again.

Databases

To expand the Databases section, click the Databases bar.

  • In the field below, specify the Exсhange server databases: The syntax is as follows: "Name";"DatabaseFilePath";"LogFolderPath"

To collapse the Database settings, click the Database bar again.

Compression and Encryption Options

To expand the Compression and Encryption Options section, click the Compression and Encryption Options bar.

Specify compression and encryption options for the backup plan. The following options are available:

  • Enable backup compression. Select this option if you want all objects in the backup plan to be compressed. This may reduce the backup size significantly.
  • Enable encryption. Select this option to use AES encryption for the backup plan.
  • If you enabled encryption, select the encryption algorithm in the Algorithm drop-down menu. The following lengths are available:
    • 128 bit
    • 192 bit
    • 256 bit
  • In the Password field, specify the encryption password, then confirm it in the Confirm password field. Mind to keep the encryption password in a safe place.

In case the storage destination is Amazon S3, the following options are available:

To collapse the Compression and Encryption Options settings, click the Compression and Encryption Options bar again.

Retention Policy (Purge Options)

To expand the Purge Options section, click the Purge Options bar.

Specify the retention policy settings. The following settings are available:

  • Use defaults. Select this option to apply the default retention policy to the backup plan
  • Specify custom retention policy for backup plan. Select this option if you want to keep the custom retention settings for this backup plan
  • Delete versions older than. Select this check box if you want to keep the restricted number of DB versions in backup storage. In the fields below, specify the criteria for old versions deletion
  • Always keep the last version. Select this check box if you want to keep the last DB version in backup storage regardless if it is deleted in a backup source. It is highly recommended to keep this check box selected for backup plans with sensitive data
  • Keep number of versions (for each file). Select this check box to specify the number of DB versions to be kept in backup storage, then specify the number of versions
  • Delay purge for. Select this option if you want to keep in a backup storage object that you delete in a backup source, then specify the delay period

To collapse the Retention Policy settings, click the Retention Policy bar again.

To learn more about the retention policy, refer to the Retention Policy chapter.

Schedule Options

To expand the Schedule Options section, click the Schedule Options bar.

Specify the schedule settings for the backup plan. The following settings are available:

  • If you want to run the backup plan manually, select No schedule option.
  • If you want to run the backup plan on a constant periodic basis, select Recurring option, then specify the period (-s) your backup plan will run.
  • If you want to receive an alert in case of the backup plan fails to run, select Alert plan as overdue after check box, then specify the alert delay period.
  • To stop the backup plan in case of it continues suspiciously long, select Stop the plan if it runs for check box, then specify the backup plan maximum duration.
  • To run the backup plan after the computer is on in case the backup plan run has been missed, select Run missed scheduled backup immediately when computer starts up check box.

The schedule settings for full backup are specified separately.

  • If you want to run the full backup manually, select No schedule option.
  • If you want to run the backup plan on a constant periodic basis, select Recurring option, then specify the period (-s) your full backup will run.
  • To stop the full backup in case of it continues suspiciously long, select Stop the plan if it runs for check box, then specify the full backup maximum duration.
  • If you want to specify the criteria for the full backup instead of a block-level backup, select Run Full Backup instead of Block-Level backup, if total size of previous Block-Level backups exceeds: check box, then specify the threshold value of a last full backup size (specified in percents).

To collapse the Schedule Options settings, click the Schedule Options bar again.

Pre / Post Actions

To expand the Pre / Post Actions section, click the Pre / Post Actions bar.

Specify pre and post actions for your backup plan. Usually, these are scripts that perform particular jobs before or after your data is backed up. The following settings are available:

  • Select Synchronize local repository with backup storage before plan runs check box to run a consistency check. To learn more about the repository and how to manage it, refer to the Repository and Consistency chapter
  • To specify the action that will be performed before the backup plan starts, select Execute this command before backup runs: check box.
  • Specify the path to the script to be run as a pre backup action/.
  • Specify the conditions of pre cation run:
    • Exit backup if pre-backup action failed option if you do not want the backup plan to launched if the pre-backup action fails.
    • Select Continue backup plan if pre-backup action failed option if you want the backup plan to launched regardless of the pre-backup action result.
  • To specify the action that will be performed after the backup is completed, select Execute the command after backup completes: check box.
    • Select Execute post-backup action if backup has been successfully completed option if you want to run it only if the backup has been successfully completed.
    • Select Execute post-backup action in any case (regardless the backup result) option if you want the post-action to be launched regardless of the backup termination results.
  • To chain the backup plan with another plan, select Execute the specified plan after the plan completes: check box, then select the plan name in the drop-down menu.
    • Select Execute only if the plan has been successfully completed option if you want to run the specified plan only if the a backup plan has been completed without warnings and errors.
    • Select Execute regardless of the plan result option if you want the chained backup plan to be launched regardless of the backup termination results.

To collapse the Pre / Post Actions settings, click the Pre / Post Actions bar again.

Notification

To expand the Notification section, click the Notification bar.

Specify notification settings.

  • To receive the notification after the backup plan completion, select I want to receive notification email when backup completes check box.
    • Select When backup fails option if you want to receive the notification message only in case of the backup plan failure.
    • Select In all cases option if you want to receive the notification message in any case.
  • If you want the backup plan record to be added to Windows Event Log, select on Add entry to Windows Event Log when backup completes check box.
    • Select When backup fails option if you want to receive the notification message only in case of the backup plan failure.
    • Select In all cases option if you want the entry to be put in Windows Event Log in any case.

To collapse the Notification settings, click the Notification bar again.

Run Backup Plan

To Run the Existing Backup Plan

  1. In the RMM menu, select Remote Management item.
  2. Find a required computer, then click the Settings icon.
  3. In the drop-down menu, select Show Plans.
  4. In the side panel, find the plan to run, then click on it.
  5. Click the Play button.

Edit Backup Plan

To Edit the Existing Backup Plan

  1. In the RMM menu, select Remote Management item.
  2. Find a required computer, then click the gear icon.
  3. In the drop-down menu, select Show Plans.
  4. Click on the plan you want to edit, then click Edit.
  5. Once you made the required changes, click Save.

Clone Backup Plan

To Clone the Existing Backup Plan

  1. In the RMM menu, select Remote Management item.
  2. Find a required computer, then click the gear icon.
  3. In the drop-down menu, select Show Plans.
  4. Click on the plan you want to edit, then click Clone.
  5. In the field below, specify the name for the plan clone.
  6. Click Save.

Delete Backup Plan

To Delete the Existing Backup Plan

  1. In the RMM menu, select Remote Management item.
  2. Find a required computer, then click the gear icon.
  3. In the drop-down menu, select Show Plans.
  4. Click on the plan you want to delete, then click Delete.
  5. In the dialog box, click OK to confirm the deletion.