Email Service

You can use the following services to send email notifications to your users:

  • MSP360 email service (default)
  • Custom SMTP
  • Custom Amazon SES

The email service configuration helps you avoiding situations when configured Managed Backup notifications may be considered as spam.

There are 4 primary reasons for a custom SMTP or Amazon SES service:

  • You can manage your own SPF records and handle email bounces yourself
  • DMARC policies will not affect email delivery
  • You can configure your own email policy
  • You can access email statistics

Configure Email Service

To configure the email service, proceed as follows:

  1. Open the Management Console.
  2. In the Settings menu, select Email Service.
  3. Select the required email service, then specify custom settings. To learn more about custom settings, refer to the paragraphs below.
  4. Once you are done, click Save Changes.

Configure MSP360 Email Service

MSP360 is our own email service based on Amazon SES. If you select the MSP360 email service, you do not need any further settings except the sender's email verification.

To use the MSP360 email service, proceed as follows:

  1. Open the Management Console.
  2. In the Settings menu, select Email Service.
  3. Select MSP360.
  4. Specify the required email address, then click Verify.

  1. Once the email address is verified, click Save Changes.

Configure SMTP Email Service

You can use your own SMTP service to send email messages to your users.

To use your own SMTP email service, proceed as follows:

  1. Open the Management Console.
  2. In the Settings menu, select Email Service.
  3. Select SMTP.

  1. Specify the mail server settings:
  • In the Server field, enter your SMTP server address
  • In the Port field, enter the port number
  • Customize the SSL usage: select the SSL check box or leave it unselected. Refer to the table below to figure out which settings you need to specify for the correct operation of your SMTP server
Port SSL Enabled Connection Status
25 ✔️ -
25 - ✔️
465 ✔️ ✔️
465 - -
587 ✔️ -
587 - ✔️
Custom port ✔️ Depends on server
Custom port - Depends on server
Empty port ✔️ ✔️
Empty port - ✔️

Configure SMTP Email Service for G Suite

For correct operation of email service using your SMTP server with G Suite email addresses (for example, smtp.gmail.com), specify one of the following settings:

Port SSL Enabled Connection Status
25 ✔️ -
25 - ✔️
465 ✔️ ✔️
465 - -
587 ✔️ -
587 - ✔️

Note that in some cases you will need to update your SPF records or DMARC rules. To learn more, refer to the following links:

Configure SMTP Email Service for Office 365

For correct operation of the email service with your SMTP server with Office 365 email addresses (for example, smtp.office365.com), specify one of the following settings:

Port SSL Enabled Connection Status
25 ✔️ -
25 - ✔️
587 ✔️ -
587 - ✔️

Note that in some cases you will need to update your SPF records or DMARC rules. To learn more, refer to the following links:

  1. If your mail server requires authentication, enable it with the Authentication toggle button, then specify the authentication credentials.
  2. In the Send test email to field, specify the email address for testing purposes. Note that this field is mandatory.
  3. Once you are done, click Save Changes.

Configure Custom Amazon SES Email Service

If you have an Amazon AWS account, you can use your specific Amazon SES. This service may be useful when you need to send many email messages simultaneously, view email sending statistics, etc.

Note that you must add your Amazon SES domain to your SPF records.

To estimate your expenses using Amazon SES, refer to the Amazon SES pricing chapter at aws.amazon.com

Note that once you selected the Amazon SES email service, in order to get back to the MSP360 email service usage, you need to address to MSP360 technical support team for assistance

To use the Amazon SES email service, proceed as follows:

  1. Perform steps 1-2 described in the Configure Email Service paragraph.
  2. Select Amazon SES.

  1. Proceed with the steps provided for the Amazon SES email service:
  • Verify your email. Click Verify Email, then wait until your email address is verified
  • Request production access. Once your email address is verified, your SES account is put into a sandbox. While your Amazon SES account is in the sandbox, several restrictions are applied:
    • You can only send mail to verified email addresses and domains, or the Amazon SES mailbox simulator
    • You can only send mail from verified email addresses and domains
    • You can send a maximum of 200 messages per 24-hour period
    • You can send a maximum of 1 message per second

To request that your account be removed from the Amazon SES sandbox using the AWS Management Console, proceed with the instructions in the Moving out of the Amazon SES sandbox chapter at docs.aws.amazon.com

  1. Send a test email through SES to the specified email address.

  1. Once you are done, click Save Changes.