Auto-Activate New Users

Microsoft 365 / Google Workspace Backup allows you to enable the automatic activation for new users and Microsoft 365 Groups added to the domains included in your backup project. Activated user will appear in the grid on the Users and a trial license for 15 days will be automatically assigned to the user. After the trial license expires, an available Backup license will be assigned to the user. If there are no available Backup licenses, the user remains in the list but is excluded from the backup project.

By default, the autoactivation for new users is disabled. You can enable and then configure the autoactivation as follows:

  • Activate all new users added to the domain
  • Activate all new users added to existing groups only
  • Activate all new users added to specific existing groups only

To activate all new users added to the domain:

  1. Open Microsoft 365 / Google Workspace Backup Dashboard.
  2. On Users click the Actions button, then click User Groups option.

  1. Enable both New Users in Groups and New Groups options. In case the auto-activation is already enabled, check how it is configured in the grid, because auto-activation can be disabled for specific groups.

Auto-activation is enabled. Now all users added to the domain will be activated automatically. You can disable the auto-activation or change its scope, if necessary, as described below.

To activate all new users added to the existing groups:

  1. Open Microsoft 365 / Google Workspace Backup Dashboard.
  2. On Users click the Actions button, then click User Groups option. Turn New Users in Groups option on and turn New Groups option off. In case the auto-activation is already enabled, check how it is configured in the grid, because auto-activation can be disabled for specific groups. In this case turn on auto-activation for all groups.

Auto-activation is enabled. Now all users added to existing groups will be activated automatically. You can disable the auto-activation or change its scope, if necessary, as described below.

To activate new users added to specific existing groups only:

  1. Open Backup for Microsoft 365 / Google Workspace Dashboard.
  2. On Users click the Actions button and select User Groups. Turn New Users in Groups option on and turn New Groups option off.
  3. Select groups you want to enable auto-activation.
  4. Turn auto-activation on for desired groups and disable it for the rest of the groups.

Now only users added to the selected Microsoft 365 Groups that already exist in the backup project will be activated automatically. Note that this setting disables auto-activation for new Microsoft 365 Groups members added to the backup project. You can enable the auto-activation for these new groups later, or disable the auto-activation, if necessary, as described below.

You can use search to filter the groups by search expression. Type the search expression in the Enter Search Request box and click the search icon.

To check auto-activation configuration:

If autoactivation is enabled you can check how it is configured:

  1. Open Backup for Microsoft 365 / Google Workspace Dashboard.
  2. On Users click the Actions button and select User Groups.
  3. Check whether New Users in Groups and New Groups are turned on or off and in the group list check if auto-activation is turned on/off for any of the groups.

You can quickly turn off the auto-activation for all users and groups by disabling the auto-activation and then enable it again to create the required configuration

To disable auto-activation:

  1. Open Microsoft 365 / Google Workspace Backup Dashboard
  2. On Users click the Actions button and select User Groups.
  3. Turn off auto-activation for New users in groups and New Groups

Now all users added to the domain will not be activated automatically. The auto-activation will be turned off for all groups on the User Groups page.