Back up Google Mail

Getting Started with Google Mail Backup

To enable Mail backup, click Configure Backup on the dashboard and turn on Mail backup services. Select Apply to enabled users to create Mail backup for all enabled users. Click Save. Backup will be started automatically on schedule. To create initial backup job, click Backup Now button on Mail. The backup task will be created and scheduled automatically.

Once the initial backup is completed, you can view a grid of the backed up content. You can monitor the backup task processing using Task Manager

Start to type the mail folder name in the folder box to search for the required folder on the fly.

You can use a search box to search for a required Google Mail object. Expand the search box to configure the search expression, then click search icon

You can export selected mail messages or mail folders to PST file, as described in Export to PST chapter.

Mail Backup Options

Click the Options button to access archive or backup options. On Backup Options specify backup job rules.

These rules will be applied to the backup job for selected user. To apply these criteria to backup job for all domain users, select the Apply To All Domain Users check box.

Once you are done with configuring, get back to the Mail page to start a backup job.

Mail Archive Options

Click the Options button to access archive options. On Archive Options specify archive job rules.

Refer to Create Mail archive for details on how to create mail archive.

These rules will be applied to the archive job for selected user. To apply these criteria to archive job for all domain users, select the Apply To All Domain Users check box, then click Save.

Once you are done with configuring, get back to the Mail page.

Backup & Restore Google Mail

To backup or restore Google Mail objects (messages, attachments, etc.), select Mail in the horizontal menu bar. If enabled, Google Mail backup jobs are scheduled to start automatically twice per day for objects included in the backup. To create an urgent backup job of all Google Mail objects click Backup Now. To view the progress of the created backup job, open the Task Manager.

The following actions are available:

  • Root-level:
    • Restore All to run a restore job of all backed up Google Mail objects
    • Backup Now to create an urgent backup job of Google Mail objects included in backup according to backup options
  • Folder-level
    • Restore Folder (for selected folder) to restore the selected mail folder to the original location
    • Restore Folder to (for selected folder) to restore the selected mail folder to the Restore folder of another account mailbox. You will be prompted to enter credentials of the account you want to use as a restore destination.
    • Delete Folder (for selected folder) to delete the selected mail folder
  • Item-level:
    • Restore (for selected objects) to run an item-level restore of the selected Google Mail object to the Restore folder of this user's mailbox
    • Restore To... (for selected objects) to run an item-level restore of the selected Google Mail object to the Restore folder of another account mailbox. You will be prompted to enter credentials of the account you want to use as a restore destination.
    • Delete (for selected objects) to delete the selected Google Mail object

Note that you must provide target mailbox credentials to restore to a specific location

Create Backup Job for Selected Objects

You can back up specific messages in specific mail folders of the specific user.
To back up only selected mail messages perform the following:

  1. Select the desired folder to enter a search request. By default, the Inbox folder is displayed, the rest of the mail folder are sorted according to the Gmail order. You can type the part of folder name to speed up navigation. This search works on the fly, you can speed up the processing of the long folder lists.

Point to the mail folder to see the full path to the folder.

You can export selected mail messages or mail folders to PST file, as described in Export to PST chapter.

  1. The list of messages might be very long and hard to manage. Use Enter Search Request box above this list to look for items matching the certain criteria.
  2. Configure mail backup options. Click Save.
  3. Once you are done with configuring, get back to the Mail page.
  4. Click the Backup Now button. You will be notified about the backup job creating event.

To view the progress of the created backup job, open the Task Manager.

Create Restore All Job

You can restore all mailbox items job to the same mailbox or to specified mailbox:

  • To restore all mailbox items to the same mailbox, select the user, then click Restore All button and select Restore All Mailbox option. Confirm the restore job start.
  • To restore all mailbox items to the another account mailbox, select the user, then click Restore All button and select Restore All Mailbox to... option. Pick an account you want to use as a restore destination.

To view the progress of the created restore job, open the Task Manager