Back up Microsoft Teams

This chapter covers the following topics:

Prerequisites

To back up Microsoft Teams channels, posts, and files, make sure your users are active and have a commercial or trial Microsoft 365 / Google Workspace license. A separate SharePoint/Teams/SharedDrives license is required for every domain where you are planning to backup Microsoft Teams along with SharePoint.

To learn more about licensing, refer to the Licensing chapter

Getting Started with Teams Backup

To enable Microsoft Teams backup, click Configure Backup on the dashboard, then turn on Teams backup services. Select Apply to enabled users to create Microsoft Teams backup for all enabled users.

To create the initial backup, click Save. The backup task will be created and scheduled automatically. You can monitor the backup task processing using Task Manager.

Once the initial backup is completed, you can view a list of backed up items.

During every backup run the latest file version is backed up. There is no possibility to backup all file versions at one run

Browsing the Teams Backups

The Microsoft Teams backup structure looks as follows:

Each team contains a list of channels
Each team channel contains its posts and files.
To view a list of posts of a particular channel, click Posts

To view a list of files of a particular channel, click Files.

Microsoft 365 / Google Workspace backup currently supports Microsoft Teams channels, posts, and files backup.

Note that Microsoft Teams files are kept on a SharePoint side. To back up Microsoft Teams files of a team, enable the SharePoint backup for the team first

Back up Teams

To initiate a backup, select Teams in the horizontal menu bar. By default, Teams backup is performed twice per day automatically. To start the backup for the selected user, click Run Backup. You will be notified about the backup job creating event.

You can monitor the backup task processing using the Task Manager.

Restore Teams Files

Microsoft Teams files are stored in SharePoint, so they can be restored using the SharePoint Restore feature.

The restore of the Microsoft Teams Posts feature is currently under development. You still can use Microsoft Teams Posts backup feature to keep backup copies on backup storage

Microsoft Teams files can be downloaded from the SharePoint backup as well as the Teams backups.

To download a file, browse the backup content, then click the particular file to view its revision list. Revisions appear to the right. Click the required file revision to download it to the Downloads folder.

Delete Files from Teams Backup

Microsoft Teams files are stored in SharePoint, so they can be deleted using the SharePoint Delete feature.