Back up Microsoft Teams

This chapter covers the following topics:

Prerequisites

To back up Microsoft Teams, make sure your global domain administrator is active and has a commercial or trial Office 365 / G Suite license. A separate SharePoint/Teams/SharedDrives license is required for every domain where you are planning to backup Microsoft Teams along with SharePoint.

To learn more about licensing, refer to the Licensing chapter

Getting Started with Teams Backup

To enable Microsoft Teams backup, click Configure Backup on the dashboard, then turn on Teams backup services. Select Apply to enabled users to create Microsoft Teams backup for all enabled users.

To create the initial backup, click Save. The backup task is created immediately and will be scheduled automatically. You can monitor the backup task processing using Task Manager.

Once the initial backup is completed, you can view a list of backed up items.

Browsing the Teams Backups

The Microsoft Teams backup structure looks as follows:

  • Each team contains a list of channels
  • Each team channel contains its posts and files.
  • To view a list of posts of a particular channel, click Posts

  • To view a list of files of a particular channel, click Files.

Note that Microsoft Teams files are kept on a SharePoint side. To back up Microsoft Teams files of a team, enable the SharePoint backup for the team first

Back up Teams

To run an immediate backup, select Teams in the horizontal menu bar. By default, Teams backup is performed twice per day automatically. To start the backup immediately for the selected user, click Backup Now. You will be notified about the backup job creating event. You can monitor the backup task processing using the Task Manager.

Restore Teams Files

Microsoft Teams files are stored in SharePoint, so they can be restored using the SharePoint Restore feature.

The restore of the Microsoft Teams Posts feature is currently under development. You still can use Microsoft Teams Posts backup feature to keep backup copies on backup storage

Microsoft Teams files can be downloaded from the SharePoint backup as well as the Teams backups.

To download a file, browse the backup content, then click the particular file to view its revision list. Revisions appear to the right. Click the required file revision to download it to the Downloads folder.

Delete Files from Teams Backup

Microsoft Teams files are stored in SharePoint, so they can be deleted using the SharePoint Delete feature.