SharePoint Backup

This chapter covers the following topics:

• Prerequisites
• Getting Started with SharePoint Backup
• Backing up SharePoint
• Restoring SharePoint
• Delete SharePoint Backup Content
• Add New Sites to Backup Automatically

Prerequisites

To back up SharePoint sites, site pages, site assets, document libraries, as well as Teams files stored in SharePoint, make sure you have a valid SharePoint/Teams/Shared Drives license. A SharePoint/Teams/Shared Drives license covers all SharePoint sites, including Microsoft Teams files for a tenant.

Getting Started with SharePoint Backup

By default, SharePoint backup service is turned off for the added domain. To turn on the SharePoint backup service for the domain and assign a trial or commercial SharePoint/Teams/Shared Drives license, on M365/Google > Domains select the domain to edit the domain properties. In the Edit Domain dialog click Assign on SharePoint/Teams/Shared Drives license. Trial SharePoint/Teams/Shared Drives license will be assigned to this domain.

Now you can enable SharePoint backup.

To enable SharePoint backup, click Configure Backup on the dashboard, then turn on SharePoint backup service. To create the initial backup, click Save.

The initial backup task is created and will be scheduled automatically. You can monitor the backup task processing using the Task Manager.

Once the initial backup is completed, you manage SharePoint backup. Consider that the storage limit for trial SharePoint/Teams/SharedDrives license is limited by 100 GB. You should purchase a commercial license to use more storage space.

Manage SharePoint Backup

To view SharePoint sites, libraries and Teams files stored in SharePoint, or to manage backup, select SharePoint in the horizontal menu bar. By default, SharePoint backups run automatically up to two times per day.

Click the Sites to Back Up button to select what sites will be backed up. Save your selection. To start the urgent backup for all or for selected items, select all or specific items to backup, then click Run Backup. You will be notified about the backup job creating event. It is recommended to limit backup scope in case you are using a trial license for testing purposes.

You can monitor the backup task processing using the Task Manager.

Add New Sites to Backup Automatically

You can add all new sites to backup automatically. To enable this feature turn on the Automatically add new sites to backup slider.

Delete SharePoint Backup Content or Team Files

Consider, deletion operation will not be supported for backup storages with enabled Object Lock (Immutability). To delete a SharePoint content item from backup, select SharePoint in the horizontal menu bar.

1. Select SharePoint content item to delete. You can find a necessary item by name or part of the name. Type the search expression and click the search icon. After the search is complete, click the object to quickly navigate to the object location.
2. Click the object and click Delete above the grid. In case of immutable storage, the Delete button is not visible.
3. Enter alternate email password to confirm the deletion.

Restore SharePoint Sites

To restore a SharePoint site, select SharePoint in the horizontal menu bar. You can restore only one site at once.

1. Click the root site in the navigation tree. Site list appears in the middle pane.

2. Click the required site in the middle pane and select restore action above the grid. The following options are available:

   • If you want the selected site to be restored as a new site, select Restore As New Site, enter a name for the new site and select a restore option for the site.

   

   The following options are available: Latest version if you want to restore the latest version of your SharePoint or Teams files or Point in time. Select this option to specify date and time for the object version to be restored.

   • If you want SharePoint and Team Files to be restored to Restore folder of the existing site, select Restore to 'Restore' Folder. Select an existing site and a restore option for the document library.

   

   The following options are available: Latest version if you want to restore the latest version of your SharePoint or Teams files or Point in time. Select this option to specify date and time for the object version to be restored.

   The restored objects become available in the Restore folder in the Documents folder of selected site.

You can monitor the restore task processing using the Task Manager.

Restore Deleted Sites

You can use the Restore As New Site option to restore a deleted site which is still in the backup. You can select the original site name for restore.

Restore SharePoint and Teams Files

To restore a single item from SharePoint Document Library or Teams files located in Teams' documents, select SharePoint in the horizontal menu bar. Refer to the Prerequisites for Restore Operations chapter to avoid any issues.

1. Browse the content to select a file or folder to restore. You can find a necessary object by name or part of the name. Type the search expression and click the search icon. After the search is complete, click the folder icon next to the required object to see it in the object location.
2. Click the item and select restore action above the grid. The following restore locations are available:
   • If you want selected objects to be restored to the original location, select Restore
   • If you want selected objects to be restored to the Restore folder, select Restore to 'Restore' Folder. This restores SharePoint data back to SharePoint to the same SharePoint site and library to the Restore folder.
3. Select a restore option. The following options are available:
   • Latest version. Select this option if you want to restore the latest version of your SharePoint and Team Files
   • Point in time. Select this option to specify date and time for the object version to be restored

Also you can download selected file revision to your Downloads folder. To download the required item, browse the backup content, then click the particular item to view its revision list. Revisions appear to the right. Click the required item revision to download it to the Downloads folder.

After the download is complete, the item appears in your Downloads folder.

You can monitor the restore task processing using the Task Manager.

Also you can download selected file revision to your Downloads folder. To download the required item, browse the backup content, then click the particular item to view its revision list. Revisions appear to the right. Click the required item revision to download it to the Downloads folder.

• After the download is complete, the item appears in your Downloads folder

Restore OneNote

To restore a full OneNote notebook from SharePoint assets, select SharePoint in the horizontal menu bar.

1. Expand the root folder, find the site containing the OneNote notebook, and then expand the site Assets.
2. In the middle panel, browse the content to select an OneNote notebook to restore.

You can find a necessary object by name or part of the name. Type the search expression and click the search icon. After the search is complete, click the folder icon to quickly navigate to the object location.

2. Click the item and select restore action above the grid. The following restore locations are available:
   • If you want the selected notebook to be restored to the original location, select Restore
   • If you want selected notebook to be restored to the Restore folder, select Restore to 'Restore' Folder. This restores SharePoint data back to SharePoint to the same SharePoint site assets to the Restore folder.

2. Select a restore option. The following options are available:
   • Latest version. Select this option if you want to restore the latest version of your OneNote notebook
   • Point in time. Select this option to specify date and time for the object version to be restored

You can monitor the restore task processing using the Task Manager.

Also you can download selected file revision to your Downloads folder. To download the required item, browse the backup content, then click the particular item to view its revision list. Revisions appear to the right.

Click the required item revision to download it to the Downloads folder.

After the download is complete, the item appears in your Downloads folder.